Industries · Retail and supermarket chains
Each outlet closes its own day, counts its own cash and orders its own stock, and head office sees the result a week later in a format that differs by branch. Shrinkage, expiry and supplier scheme recovery all hide in that gap.
The operation
Each outlet closes its own day, counts its own cash and orders its own stock, and head office sees the result a week later in a format that differs by branch. Shrinkage, expiry and supplier scheme recovery all hide in that gap.
AlpineERP treats every outlet as a warehouse and a cash account that closes daily against its own sales, so a variance belongs to a branch and a date rather than to the chain as a whole. Goods carry batch and expiry so near-expiry stock is a report to act on instead of a write-off at stock count, promotional terms from suppliers are recorded with their dates and reported against actual purchases, and a transfer between outlets is a single record with a despatch and a receipt.
How your chain handles cash-up, markdowns and scheme claims is mapped during discovery, and the fields, workflow and permissions are configured to match before you go live. The wholesale and distribution pages below cover the supply side of the same business.
What matters here
Each outlet is a warehouse and a cash account, closed daily against its own sales, so a variance belongs to a branch and a date instead of to the chain.
Goods tracked by batch with expiry dates, so near-expiry stock surfaces as a report to act on rather than as a write-off at stock count.
Promotional terms recorded with their start and end dates and reported against actual purchases, so recovery is a claim you can evidence.
A transfer is one record with a despatch and a receipt, so stock in transit between branches is visible and neither end can quietly lose it.
What usually goes wrong
Try building it
Describe the rule you would add and Alpine builds the fields, workflow and permissions for it.
Questions
Yes. Sales can be imported from an existing point of sale per outlet and per day, so the reconciliation and stock movement happen in AlpineERP without replacing the till.
Counted stock is compared against the system position per outlet, and the difference is posted as an adjustment against that branch, so shrinkage is attributable rather than absorbed centrally.
Yes. Price lists apply per outlet or per group of outlets, with effective dates, so a regional price or a local promotion does not require a separate system.
